Officers 2007

A. Greet visitors and members at Club functions when necessary.

B. Place sign-up sheets for workshops and classes in the Art Studio and keep track of those individuals signing up for workshops and classes.
C. Notify instructors of the number of students confirmed for workshops and classes.

D. Maintain the studio calendar to ensure studio events and class schedules are not overlapped.

D. Other special duties as assigned by the President

A Officiate at all meetings of the Club.
B. Call meetings of the Executive Board and of the entire Club as necessary to conduct the Club’s business.
C. Appoint committees and chairpersons as necessary to conduct the Club’s activities.
D. Coordinate with other officers and chairpersons of the Club to assure timely execution of their duties.
E. Coordinate with the Community Association personnel to reserve rooms.
F. Greet visitors and members at all Club functions.

The PAST PRESIDENT experience and knowledge are intended to greatly help in the transition of new officers, the continuity of the Club, and external affairs. He/she will be in charge of attracting new members, and helping to retain present members. Subject to the President’s being the spokesperson for the Club, the Past President will work on developing and maintaining community relations, promoting outside exhibits in the Georgetown area, developing relationships with the local media, and working with the other officers on projects as needed. The Communications Director will assist as needed

The SECRETARY shall be responsible for the administrative activities of the Club, and shall substitute for the President or the Vice President in their absence.

A. The Secretary shall be responsible for the administrative activities of the club and shall substitute for the President or Vice-President in their absence.

B. Perform all official club correspondence including all E-mail correspondence.

C. Record and publish minutes of all club and board meetings.

D. Provide and archive sign-up sheets to record daily attendance and studio Masters.

E. Maintain a membership E-mail address list. Record all new members on the official club membership list.

A. Engage speakers and/or instructors for special meeting demonstrations and for workshops and classes.

B. Make physical arrangements for shows, exhibitions, workshops and classes

C. Plan and manage a curriculum of workshops and classes.

A. Assist the Secretary as needed.

B. Help the Secretary maintain a membership E-mail address list. Record all new members on the official club membership list.

C. Substitute for the Secretary at board meetings when necessary.

A. Maintain an up-to-date roster of all Club members.
B. Collect and maintain records of all membership dues and other income.
C. Disburse and maintain records of all Club expenditures.
D. Maintain financial records and reports as required.

A. Assist the treasurer and serve as treasurer in the absence of the treasurer.

B. Plan and execute all non-physical aspects of VAC Art Treks.

A. Act as the spokes person for the Photography SIG.

B. Represent the Photography SIG at VAC Board meetings and act as a liaison between the VAC and Photography SIG Executive Boards.

C. Provide leadership and direction to the Photography SIG, its membership and the executive committee.

D. Appoint all non-elected chair persons of Photography SIG committees.

A. Coordinate all exhibit installations.

B. Oversee the rules of the organization are being adhered to while maintaining a pleasing display of art

work to the public.

C. Chair a committee for writing the "Call For Entries" document for the Annual Juried Show.

D. Oversee necessary purchases for exhibit installations.

E. Recruit volunteers for this committee.

A. Plan and host social events for the VAC. These events will include but are not limited to: New Member Orientation and Receptions and Exhibition Receptions.

B. Recruit volunteers to assist the chair person at these events.

C. Report event planning details to the executive board.

A. Maintain the studio library for the VAC and Photography SIG.

B. Purchase new books and videos for the library.

C. Report library information to the executive board.

D. Inform the club webmaster of all new acquisitions so that they can be listed on the club website.

A. Represent the VAC and Photography SIG with Sun Rays personnel.

B. Collect and deliver through E-mail, all news /information for the Sun Rays articles.

C. Contact all local newspapers and Channel 79 to advertise upcoming exhibitions announcements.

D. Deliver events flyers / posters to key locations in the Georgetown area.

A. Maintain a list of volunteer monitor members who can be called and are available for studio monitor service..

B. Train new members for monitor service, as needed.

C. Encourage members to serve as studio monitor.